Keeping track of your employee’s time can be a challenge. Yet, there are effective methods to make sure the time they put in is accurate. This can make payroll a lot easier for those that need to do it on a regular basis.
Not only is timekeeping vital for saving time, but it’s also saving you something else: money. These best practices will keep your bottom line protected while allowing you to make sure that no one is stealing time or has a discrepancy over the time spent working.
Let’s take a look at the best methods that will help you keep in track of your employees time.
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Automatic Apps (Perhaps the best method)
Accuracy counts when it comes to keeping track of employee time. You will be able to tell who’s clocked in on-time and who is late. You’ll even get the numbers with the click of a mouse or a touch of a button.
You can choose an employee time clock app that will help you keep track of every clock-in and clock-out (and in real time). Finding the right one will be based on your personal needs, features, and budget.
Manual entry is another method. But…
Did you know that manual time entry will lead to errors? Not only that, you also risk time and money loss with this practice. Over $400 billion is lost every year due to time theft and manual entry just might be the culprit.
That’s why it’s always a good idea to focus on something that will be automatic when an employee clocks in and out. On top of that, you also have the possibility of an employee manipulating their time when they run late.
If you are relying on manual entry, you may have already made mistakes. So you already know at this point that this is not the best method for your company at all. It doesn’t matter if you have 10 or 100 plus employees.
Desktop or Kiosk Time Clocks
A desktop or kiosk time clock may be great for keeping track of your employee’s time. Each employee will have their own login credentials complete with an ID number and PIN. Once they punch it in or out, it’s automatically recorded.
This will use hardware and even software. This also may be an expensive option, but relying on something technological and user friendly can help with productivity.
GPS and Geofencing
This may be an ideal method if you have a business that has employees that are traveling to various job sites. If we want to go into specific industries, we’re talking construction (or anything contractor related). You’ll know where all your employees are in real time.
This can be used with a mobile app or a desktop program. Either way, you’ll be able to access the dashboard and keep track of everything. It may be on the expensive side given its advanced technology, but may be a worthy investment.
Take Time Seriously And Keep Track Of It Accurately
It’s important to prevent time theft from happening. Your company may be unaware of it because of your current methods. For this reason, you’ll want to do an audit of the timekeeping method you are performing.
If you are doing manual entry, you’ll want to do away with it as soon as possible. Instead, consider some of the other options we’ve mentioned above. Find an app that may be worth using. Or maybe something that will allow people to log on in one place.
Either way, you’ll want to make sure the timekeeping method you use is as accurate and easy to use. It will make things easier for everyone else at the office.
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