The growth of IT and business went hand-in-hand. More revenue and more sales means more employees. The more employees in a business means more work materials and equipment, from computers to bigger networks. A bigger organization brings more in-house operations and saving costs is possible by using the IT asset management software at https://alloysoftware.com/it-asset-management-software/.
Employing IT asset management software makes work less in different departments in a business, such as:
- HR
- Finance
- Accounting
- Hiring employees
When a business is growing, getting equipped with IT asset management helps manage software and hardware assets in the overall lifecycle, such as:
- reduce business interruptions
- plan to budget effectively
- mitigate risks
- gain high-level insight into IT
Table of Contents
IT asset
An IT asset in an organization can be in different forms, such as:
- hardware
- software systems
- information
IT assets have limited periods of use. The IT asset lifecycle will be proactively managed to maximize the organization’s value. An organization’s life cycle has unique stages, including:
- planning
- procurement
- deployment
- maintenance
- retirement
An essential part of IT asset management is to apply a process across all lifecycle stages. These help understand the total cost of ownership and optimize the usage of assets.
Features of IT asset management software
Organizations have kept paper records detailing the inventory of the following:
- hardware and software assets
- costs for each asset
- other data
The expansion of IT within organizations makes it virtually unattainable to track detailed IT assets using a paper system. Organizations using IT asset management software keep the IT asset records updated. The updated records of IT assets are used to facilitate essential decisions for the IT equipment being managed. The IT asset management software features are:
- Comprehensive Hardware and Software Asset Tracking
- License Compliance Management Functionality
- Software Usage Data and Analysis
- Purchasing Functionality/Integration
IT Asset Management database
An IT Asset Management database has 3 components that are discussed below.
Physical
The physical information will be collected using the inventory and discovery sources in accepting data and showing what is deployed. It provides visibility in all the IT assets in a stockroom, but not yet deployed or scheduled for retirement. The stockroom is collected using the following:
- manual processes
- bar code readers
- RFID systems
Financial
Financial data is the second component of IT Asset Management. The data is collected from a system or a purchase order. The financial data indicates the following:
- purchase order #
- vendor name
- quantity
- make and model
- purchase price
- depreciation
- cost center
Tracking financial details about an asset is reasonable to understand several factors, such as:
- total cost of ownership
- return on investment
- assign costs to projects
- IT business services
ITAM helps an organization understand the technical debt-associated legacy applications.
Contractual
Contract data is the third component of ITAM. The data is collected from the following:
- reseller directly from the vendor
- contract management system
The details under the contract data are:
- version number
- license entitlement
- license type
- vendor SKU
- training days
- service levels
- maintenance
- other important contract facts
Managing IT software
Any ITAM system is worth the weight in gold, which allows tracking the IT software. It will allow you to set a reminder to renew the software subscriptions or choose another service provider.
You can track who logs into the ITAM software. Also, you can see how many times the employees log in and limit access to the software. You can also add contact information to every online profile to make the software useful. The information includes the helpline number and email of the software.
Every IT asset management system comes with its advantages. All you must do is find one offering exactly what you are looking for.
