If you find yourself hosting an important meeting at your business premises, you of course want to make sure that your meeting room is an inviting one. You wouldn’t want to welcome in your guests to an unloved conference room as this certainly doesn’t set the right tone.
You want your guests to feel welcome and comfortable in your company, which is why the setup of the meeting room is so important. Although you can’t close a deal early on, you can definitely miss out on one. To help ensure that it is you, and not a disregarded venue, that does the talking we have compiled our list of meeting room essentials.
Table of Contents
Drink
If you expect your meeting to last for a number of hours, potentially turning into an all-day event, making drink available is a must. Jugs of iced water cost nothing while bottled water (one in each place) is also a nice touch.
For your most important meetings, consider adding variety to your drinks menu by including fruit juices such as orange, apple and pineapple assortments, as well as teas and coffees. Going that extra mile is sure to earn you bonus points with your guest(s).
Snacks
Just as drinks will be appreciated, so, too, are snacks. Visitors may not be as forthcoming to help themselves to a biscuit or pastry, so make sure to offer these at the beginning of the meeting. Be careful to only offer suitable snacks, such as pastries, biscuits and fruit as opposed to chocolate bars.
A good spread should leave enough left over, but not too much so as the entire table resembles a buffet. Along with your snacks, offer napkins for your visitors to wipe away any greasy fingers that they would rather not use on any laptops or tablets.
Decoration
The room’s décor can have an enormous effect on the meeting itself, so make sure that any ornaments and other decoration are in keeping with the tone that you are looking to strike. For example, flowers are known to have a calming effect, so placing these in a vase (such as those available from https://www.idealforever.co.uk/vases/) in the middle of the table or the windowsill may just provide the welcoming touch you are striving for.
Away from ornaments such as LSA vases, how the room itself is presented is also of the utmost importance. If your meeting room walls could benefit from a fresh lick of paint, or if there is wallpaper that is peeling away, it is better that you invite the painters and decorators into your meeting room before any potential client or business partner.
Stationery
Have you ever travelled somewhere and wished that you had brought a pen with you? We have all been there as it happens to all of us, so imagine the frustration if you turn up at a meeting having left your pen at home? A pot of pens is a simple touch that can go a long way as it shows that you and your business are prepared.
Having a pen to hand is always a good idea as you never know when you may want to just write something down. In an age where we carry smartphones, laptops and tablets everywhere with us, the pen still holds a place – probably because you don’t have to wait for it to load up before using it.
With these simple points, your business will boast the most inviting meeting room in your industry, welcoming in your prospective clients to your business and getting the meeting off on the right foot.
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