Is it Expensive to Set up a Data Room?

Virtual data rooms are virtual spaces that act as data repositories for information. In a virtual data room data can easily be stored and accessed by those with authorization to do so from anywhere in the world. They are preferred over physical data rooms because they take up less physical space and they are safe. They also offer the option of sharing and editing data over the internet, hence making them highly convenient. They are also more affordable since they eliminate the need for people to meet physically to share and review documents, they also eliminate printing and faxing charges among others. Because of the high levels of privacy they offer, they have quickly taken over the business world and are preferred for transactions that involve sharing large volumes of data among a group of people. Some common transactions where virtual data rooms come in handy include mergers and acquisitions, audits, initial public offering IPOs, fundraising and legal or court proceedings. All these require high levels of privacy making confidentiality and VDRs the perfect solution.

Pricing per page

The pricing structure for VDR varies depending on a number of factors. To start with the price is broken down depending on the agreement between the user and provider and the scale. One method used to price is based on the number of pages where the pricing is quoted per page. The price ranges from $0.4 to $0.8 per page. The cost of using a virtual data room in this case will depend on the scale of the project and will be more affordable for smaller as opposed to larger projects with bigger volumes of data. 

Pricing per user

Another common pricing method used in VDRs is based on the number of users in a data room. Each user that has access to a data room is charged in this case any amount ranging from $100 to $250. This arrangement is also flexible and charges can vary depending on the number of people added to the room.

Pricing based on storage capacity

At the end of the day the biggest commodity that data rooms offer is storage space. Pricing structures are designed based on the amount of storage offered in a data room. Virtual data room service providers may also charge overage fees to cover for any additional storage that may be required over the previously agreed amount.

Standard Monthly charges

There are also providers who charge a standard monthly rate for their data rooms and can cost anything between $500 to $1000. They offer more wiggle room and are better for projects that tend to be unpredictable in terms of duration and capacity.

The cost of setting up a data room still depends primarily on the details of the project and the agreement between the user and the provider. It’s important to understand the agreement before getting into any arrangements to avoid inconvenience and misunderstandings. There are numerous providers available who offer their services at different rates based on their services. There may also be additional charges for maintenance and support.